Documentation Digitization in 2021—It’s Not Just About Going Paperless

A MacBook Pro displaying sensitive business data.

When we talk about documentation digitization these days, people think about going green.

While it’s true that switching from physical documents to digital copies is an eco-friendly step that minimizes the need for paper and helps save trees, but documentation digitization in 2021 is way more than that — it helps improve your business’s bottom line. Here are the top five benefits of documentation digitization other than going paperless that you should know about:

Improved Security

Document security should be a top priority for any business. Not all your employees need to know all kinds of information. Only authorized personnel should be able to get access to sensitive files. Digital documents allow for heightened security, allowing you to restrict access through password protection. Modern digital systems are encrypted and secured. Moreover, they are not susceptible to fire and other dangers like physical files. 

Greater accessibility

Digitizing your documents will allow employees to access files without any trouble. If you use a cloud system, authorized users can access information on the go or from the comfort of their couch. When indexed properly, every document can be searched via keyword, making it extremely easier and quicker for users to find the relevant documents — and even the details inside the files — maximizing workplace productivity.

Analytics and charts in printed copies and a soft copy


Document digitization eliminates the need to store physical documents. It means your business no longer needs to waste valuable floor space and employ physical security measures to protect them. A room full of documents worth of data can be saved on a drive that can fit in your pocket or a cloud system, so your pocket remains empty, perhaps to keep the extra money that you’ll save by embracing digitization.

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Better organization

Partnering with a professional data digitization service provider will allow you to create an efficient, organized database. All your files will be sorted and systematized, creating an organized work environment for your employees. You can get rid of cluttered documentation and streamline your business operations and paperwork to impress your clients and give your business a competitive advantage in the market.

Disaster Recovery

Finally, disaster recovery is a significant differentiating factor worth considering. Physical documents, once destroyed, can never be retrieved; however, if your business data on the cloud gets deleted — whether due to a human error or natural disaster — can be recovered through a disaster recovery system. If you operate in an industry with strict data retention laws, documentation digitization can help ensure legal compliance and save money.

If you want to digitalize your business documents, get in touch! At 3Alpha, we provide specialized data digitization services, including data entry, data conversion, document indexing, and more. We also offer a wide range of outsourcing services, including accounting, bookkeeping, and engineering services, at affordable prices. Let our pros handle your documentation digitization to get ahead in the competition. Get started today!

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