According to Forbes, ‘digitization’ and ‘digitalization’ are some of the most hyped terms in any conversation around digital transformation. But contrary to popular belief, the two aren’t synonymous.
Digitization is the process of converting analog data into digital form. On the other hand, digitalization refers to using digital technologies to create more value-producing opportunities. Data entry is one of the many ways in which data digitization is carried out. When you enter manual data into your systems, you’re digitizing it.
In either case, what remains true is that data entry is best left to an offshore outsourcing partner.
Here’s how you can choose the right one:
Industry knowledge
Data entry processes don’t have a one-size-fits-all model. No one can translate manual data into a digital form without being aware of the ins and outs of your industry. Industry-specific expertise is also important because it enables the data entry operator to customize the process. They can tabulate and format the information based on what a particular industry requires of them.
This not only makes your data entry process more efficient, but also adds value to it. Always choose a service that understands your business—along with the processes and the culture that you operate in.
Accuracy and data quality
A raw set of Excel sheets is of no use to a business. The data sets your data entry operator generates need to be meaningful. After all, businesses outsource so the job is performed better than it could be in-house. When we say ‘better job,’ we mean higher accuracy and quality.
Always make sure your outsourcing agency follows up on their processes with thorough quality checks, data verification, and data validation routines.
This is also why you shouldn’t opt for data entry agencies that offer ridiculously low rates, since this usually comes at the cost of data accuracy and quality. Inaccurate and poor quality data will lead to reduced operational efficiency.
Data security
Before finalizing a deal with any offshore data entry agency, ask them to define their terms and conditions. Make sure these terms and conditions clearly explain how they intend to ensure the security of the data that they’ll be working with.
If these policies are not clearly mentioned in the service agreement, consider it a red flag and choose someone else. It is important that your information is not seen, processed, edited, or accessed by any unauthorized person.
Your data is one of the biggest assets your company has. If it ends up in the wrong hands, it could possibly deprive you of the competitive advantage your company has. Ask your outsourcing partner about the standards they follow. Some common security encryption features that agencies should follow include HIPPA compliance, PGP, SSL, and VPN usage.
The data entry specialists at 3Alpha guarantee data accuracy and security! We are an offshore data entry service provider that also provides tax consultancy and accounting services.