What is digitization and why is it important?


If you keep up with trends in business, you may have heard the term “digitization” a lot lately. But what exactly is digitization? More importantly why is digitization necessary for your business? Data digitization helps your business become more streamlined and efficient, and is the first step to using technology to transform your business model.

What is Digitization?

Digitization refers to the conversion of text, pictures, or sounds into a digital form that can be processed by a computer. In simpler words, this is the process of converting paperwork into a digital form.

Why is Data Digitization Important?

data-digitization-filesDigitization brings many benefits to your business. First and foremost, it makes processes simpler and more efficient. Instead of slogging through paperwork, you can access everything on a computer and find files more easily. Customers will certainly appreciate that your processes are faster, and will feel safer knowing that their information is stored on a secure computer instead of a dusty filing cabinet.

Digitization is the first step to two other processes with similar-sounding names: Digitalization and digital transformation.

Digitalization is the act of taking analog processes and making it digital. So while digitization is converting data into a digital form, digitalization is making the process digital. Digitalization alters the business model and makes everyday processes more efficient. And it’s not possible without digitization.

Digital transformation paints an even bigger picture. It refers to the process of organizational change that comes with digitalization. It starts by identifying the processes that can be improved or replaced with digital solutions. Those solutions are then implemented in a way that maximizes their impact.

What are the 3 steps of Data Digitization?

data-digitization-peopleDigitization can be a complicated process, but it can be simplified in three steps.

  1. Analysis of Your Current Process

Review your business’ current processes and identify the ones that can be digitized.

  1. Identifying a Process of Change

Now that you know what processes need to be changed, you need to figure out how you will implement that change. If you don’t already have a team of digitization experts working at your business, you will likely need to outsource the digitization process.

  1. Implementing the Process

After you have identified what needs to be digital and decided how you will implement the process, you’re ready to get started! Make sure to let your investors and clients know about this new change in your process.

Digitize Your Process with 3Alpha and Improve Your Business Today!

3Alpha offers a wide range of data digitization services that will streamline your business’ processes and improve efficiency. Our digitization services include:

  • Data entry
  • Data conversion
  • Data processing
  • Data mining
  • OCR services
  • Document scanning
  • Document indexing

Additionally, we offer accounting and bookkeeping services, engineering services, remote tech support, and web and application development. Outsourcing digitization services will help your business save time and money that you would otherwise have to spend finding, hiring, and paying your own specialist.

Are you ready to make your business more efficient and attract new customers? Call us at 1(470) 921-0171 or contact us online for a free price quote!